How do you reject a job application politely?

When rejecting a job application, it’s important to remain respectful and professional. Thank the candidate for their interest in the role, and explain that you’ve decided to move forward with another candidate. Acknowledge the positive aspects of their resume, cover letter, or letter of interest to show that you have adequately considered them for the role. If appropriate, offer constructive feedback.

Ensuring a positive tone can help maintain a relationship for potential future opportunities, especially if the applicant has relevant skills and experience that may be suitable down the line.

QuillBot’s Paraphraser can help you rewrite sentences to strike your preferred tone.

Job applications: Other interesting questions

How do you use AI to write a cover letter?: A cover letter is a highly customized document, and AI may not understand your experience and the role you’re applying for well enough to write a good one.

However, AI can help you write your cover letter in other ways, like:

Help find company contact info so you address your cover letter to the right person

Assist you in refining your writing to be as succinct as possible

Proofread for grammar and spelling mistakes

Compare your letter’s text to the keywords in the job listing

QuillBot’s free Grammar Checker is an example of an AI that can help you proofread your cover letter.
What is the best font for a cover letter?: A cover letter is your chance to make a good impression on a potential employer. Both content and cover letter format are important.

The best fonts for a cover letter are fonts that are professional, legible, and familiar to the majority of readers. A few of these are:

Arial

Times New Roman

Georgia

Garamond

Calibri

Helvetica

No matter how good the font, your cover letter won’t make a good impression if it has grammar and spelling errors, so use QuillBot’s Grammar Checker to make sure your cover letter is error-free.
Do cover letters matter?: Cover letters do matter, as long as they are highly customized and the job posting asks for one.

A cover letter is your chance to show off your personality and highlight relevant experience when applying for a job. Each cover letter should be tailored to a specific job application.

Moreover, some companies use AI to run primary screenings on candidates. Incorporating keywords from the job listing into your resume and cover letter can help you pass these.

Use QuillBot’s Grammar Checker to catch any spelling and grammar errors before sending. Making sure your cover letter is error-free is one way to ensure it has a positive impact.
Should cover letters be double spaced?: No, cover letters shouldn’t be double-spaced. A cover letter is a type of formal or semi-formal letter, and double spacing is not necessary.

Standard cover letter format calls for single spacing, except when you need an extra space between elements (e.g., between the salutation and first paragraph).

Remember to review your document layout and content before sending a cover letter.

QuillBot’s free Grammar Checker can help you make sure your cover letter is free of spelling and grammar errors.
How long should an electronic cover letter be?: An electronic cover letter should be about 300 words long. When you’re attaching a cover letter to an email or uploading it to an applicant tracking system, the cover letter length should be a maximum of one page.

Within a single page or 300–400 words, the cover letter should have a heading, greeting, introduction, one or two body paragraphs, a conclusion, and a signature.

When you’re editing a cover letter, QuillBot’s free Paraphraser can help you achieve the ideal length.
How long should a cover letter be for an internship?: A cover letter for an internship should be the same length as a cover letter for any other type of job. The ideal cover letter length is a single page with 300–400 words or three to four paragraphs.

In the one-page cover letter for the internship, include a heading, greeting, introduction, one or two body paragraphs, a conclusion, and a signature.

In the body paragraphs, explain why your coursework or previous work experience qualifies you for the internship.

When you’re revising and editing a cover letter for an internship, QuillBot’s free Paraphraser can help you use concise and effective word choices.
What should I write in an email when sending a resume and cover letter?: When sending your resume and cover letter via email, introduce yourself and make it clear what job you are applying for.

Keep the email brief and professional and use a clear subject line. You should concisely state why you are a good fit and mention that your resume and cover letter are attached.

Whenever possible, you should address the cover letter and the email to the same person.

Finally, make sure your email, resume, and cover letter are free of any grammar and spelling mistakes. QuillBot’s Grammar Checker can help you do just this.
How do you start a cover letter greeting?: Start a cover letter greeting with a formal or semi-formal salutation. “Dear” is a good option for starting a cover letter.

To address your cover letter to a specific person, use the person’s full name (e.g., “Dear Diane Smith,”). Avoid gendered titles like “Mr.” or “Ms.”

To address a cover letter without a name, direct it to the relevant team (e.g., “Dear People Team,”), or to a generic position (e.g., “Dear Hiring Manager,”).

Regardless of who you’re sending your letter to, make sure it’s error-free by using QuillBot’s Grammar Checker.
What is a salutation?: A salutation is a greeting (e.g., “Hello” and “Good morning”).

In writing, a salutation is the opening of a letter. Salutations are used in formal letters, informal letters, and emails, although they may look a bit different depending on the context.

For example, “Dear” is a good salutation to address a cover letter to a hiring manager or recruiter. Cover letter format recommends using the salutation, the person’s full name, and a comma or colon (e.g., “Dear Tessa James:”).

In an email to a friend, “Hi” may be a more appropriate salutation (e.g., “Hi Jim,”).

QuillBot’s Grammar Checker can make sure your salutations are free of spelling errors.
What is a complimentary close?: A complimentary close comes directly before your signature and/or name in a letter (e.g., “Sincerely yours,”). They’re usually followed by a comma.

If writing a formal letter, check for any guidelines about how to sign off. For example, modern cover letter format says to follow your complimentary close with a comma and typed name, but other types of letters may require a signature.

Choose a complimentary close that’s appropriate for the tone of your letter. For example, “See you soon” is fine in an email to a friend, but isn’t appropriate for a cover letter, where “Best regards” is a better option.

A QuillBot grammar check can make sure your complimentary close is spelled correctly.
Should you use dear hiring manager on a cover letter?: You can use “Dear Hiring Manager” on a cover letter, but only when you must address a cover letter without a name.

It’s better to use the full name of the hiring manager (e.g., “Dear Leni Giorgio,”) if possible. Check the job posting, company website, and LinkedIn—or contact the company—when looking for this information.

Regardless of whether you address a cover letter with or without a name, check that it is error-free with QuillBot’s Grammar Checker.
Should I use To Whom It May Concern in a cover letter?: No, you should not use “To Whom It May Concern” in a cover letter. This greeting is outdated and impersonal.

Ideally, you should address a cover letter to the specific hiring manager, using “Dear” and their full name (e.g., “Dear Kira Maddox”).

When you have to address a cover letter without a name, use “Dear” and the team name (e.g., “Dear Sales Team,”) or a generic title (“Dear Hiring Manager,”).

Before sending your cover letter, make sure to use QuillBot’s Grammar Checker to catch any spelling and grammar mistakes.
How long should a letter of interest be?: A letter of interest should be one page or less (or about 200–300 words).

When you write a letter of interest, focus on your enthusiasm for the company and interest in future opportunities. Keep things concise so as to not bore or overwhelm the reader.

When comparing letters of interest with cover letters, understand that cover letter length is a bit longer (300–400 words) because a cover letter goes into more detail about your application to a particular job.

QuillBot’s free Paraphraser can help you rewrite your letter of interest to be the ideal length.
What is a letter of inquiry?: A letter of inquiry is the same thing as a letter of interest. You write a letter of interest to express your desire to work at a company when no specific job opening exists.

A letter of interest and a cover letter are not the same thing. A cover letter details why you’d be the ideal candidate for a specific job opening.

Regardless of whether you write a letter of inquiry or a cover letter, make sure it’s error-free with QuillBot’s Grammar Checker.
How do I write a letter of interest for a teaching position?: To write a letter of interest for a teaching position, follow the general guidelines on how to write a letter of interest and adapt it for education.

Find the right contact at the school or school district you’re writing to (e.g., a principal, superintendent, or school board chair).

In the opening paragraph, express why you want to work for the school. Highlight specific initiatives, commitments, or accomplishments.

In the body paragraph, briefly summarize your experience and skills that make you a good fit for the school’s goals and mission.

When closing your letter of interest, include a call-to-action for your reader, like asking them for a brief meeting or call.

Before sending your letter, make sure it is as concise as possible by using QuillBot’s free Paraphraser to trim unnecessary words.
Should your cover letter match your resume?: Your cover letter should match your resume format stylistically, but their content should not match.

Fonts, colors, and any design elements should match in both documents. Likewise, if you write a CV, your cover letter and CV should match in terms of style.

On the other hand, they should have complementary—not matching—content. Your resume outlines your qualifications and experience. The purpose of a cover letter is to showcase your personality and tailor your application to the specific job.

Both your cover letter and resume must be free of grammar and spelling errors, so run a QuillBot grammar check before sending.
What can a cover letter explain that a resume cannot?: A cover letter can explain various things that a resume cannot. For example, a cover letter can:

Show your enthusiasm for the job and company.

Give a hiring manager a sense of your personality.

Share anecdotes about success or challenges.

Provide context for career gaps or changes.

Describe how your skills translate to new roles or industries.

Address why you’re the best fit.

In general, resumes are objective, and cover letters are more personal. The same goes for when you compare a CV and cover letter.

That said, both your cover letter and resume must be error-free, so use QuillBot’s free Grammar Checker before sending.
What are some computer skills for a resume?: Computer skills for a resume include proficiency in productivity suites such as Google Workspace (Docs, Calendar, etc.) and Microsoft 365 (Word, Outlook, etc.).

Follow standard resume format and include your skills alongside your experience and education.

If you’re writing a resume, don’t forget to check it for typos with a grammar tool such as QuillBot’s free Grammar Checker.
What are some beginner skills for a resume?: Some beginner skills for a resume include the kind of skills you develop through education, extracurricular activities, and hobbies, such as:

Social media content creation

Teamwork and collaboration

Self-discipline

Presentation skills

Critical thinking

Resume format for entry-level positions suggests placing your skills below or next to your education and work experience.

QuillBot’s free Grammar Checker will help you to produce an error-free resume.
What are some skills for a customer service resume?: Some customer service skills for a resume include soft skills such as:

Patience

Cultural sensitivity

Adaptability

Teamwork and collaboration

Active listening

Where you include skills depends on which resume format you choose.

Why not run your resume through QuillBot’s free Grammar Checker before you send it off?
What are some communication skills for a resume?: Some communication skills for a resume include presentation skills, writing skills (e.g., academic writing, research papers), conflict resolution skills, and negotiation skills.

Skills usually come after your work experience in standard resume format.

If writing skills are important for your career, QuillBot’s free Paraphraser can help you to polish your portfolio of example texts.
Should I use the past or present tense in a resume?: Use the simple past tense form of verbs for the bullet points in the work experience section of your resume to describe your previous roles or past achievements in your current role (e.g., “Collaborated on a wide range of web design projects”).

Use the present participle form to describe ongoing responsibilities in your current role (e.g., “Collaborating on …).

Why not use QuillBot’s free Paraphraser to help you write impressive resumes with strong action verbs?
What are some words to describe yourself on a resume?: The words you need to describe yourself on a resume include adjectives to describe your personality and interpersonal skills (e.g., cooperative, confident, positive), work ethic (e.g., thorough, committed, diligent), and work style (e.g., detail-oriented, organized, results-driven).

You can use QuillBot’s free Paraphraser to help you write impactful resumes featuring engaging adjectives and strong action verbs.
What is the difference between a cover letter and an introduction statement?: The difference between a cover letter and an introduction statement on your resume is the format and content.

An introduction statement at the top of a resume (aka a professional summary) is a short paragraph or list that highlights your skills, experience, and education. Start this section with a heading that matches the title of the job you’re applying for (e.g., “Java Full Stack Developer”). Then, list the skills and experiences from your background that match the job posting.

A cover letter is 3–4 paragraphs (introduction, body, and conclusion) that elaborate on your interest in the company and your achievements within the skill sets from the job posting and your resume. Start a cover letter with a sentence that says what job you’re applying for (e.g., “I was thrilled to see the Assistant Property Manager position advertised on Indeed”).

When you start a cover letter or a resume, why not try QuillBot’s free Paraphraser? It will help you choose words that will motivate recruiters and managers to contact you for an interview.
How do I sign off a cover letter?: Sign off a cover letter with a complimentary close (e.g., “Regards” or “Sincerely yours”) on a line after your conclusion. Place a comma after the complimentary close. On the next line, type your full name.

You can also add one blank space between “Sincerely” and your name when you end a cover letter.

Have you tried QuillBot’s free Grammar Checker for your cover letter or resume? It will automatically find and fix mistakes so that you can make the best possible impression.
What does per diem mean on a job application?: “Per diem” means a job pays a daily rate instead of an hourly or salaried wage. These roles are often temporary or on-call, such as contract or freelance work.

When applying for per diem roles, highlight flexibility and relevant experience using strong action verbs on your resume. In your cover letter or letter of interest, clearly state your availability and willingness to work varied schedules. QuillBot’s Paraphraser can help you find the best phrasing to do this.
What does title mean on a job application?: “Title” on a job application can either refer to your preferred form of address, such as “Mr.” or “Ms.,” or to your current or most recent job title, such as “Marketing Manager” or “Sales Associate.”

It’s important to make sure your resume includes clear, professional job titles that align with your skills and experience. In your cover letter or letter of interest, reinforce your qualifications and highlight key achievements. QuillBot’s Paraphraser can help you explore different phrasings to match your preferences.
What does swing mean on a job application?: “Swing” on a job application refers to the swing shift, which typically covers afternoon to late evening hours. If you are applying for a swing shift role, emphasize your flexibility and relevant skills to show you can handle nontraditional hours. Use strong action verbs for your resume to highlight adaptability and reliability. In your cover letter or letter of interest, mention your availability for swing shifts and any experience working these hours.

QuillBot’s Paraphraser can help you find the best phrasing to emphasize your availability.
What is skill development on a job application?: Skill development on a job application refers to the training and experience that have improved your abilities over time. When describing your skill development, it’s important to highlight relevant skills that match the job description, such as technical expertise or soft skills like communication. Use strong action verbs for your resume to showcase growth and achievements. In your cover letter, briefly mention how you’ve developed key skills that make you a strong candidate.

QuillBot’s paraphrasing tool can help you rewrite sentences to emphasize your expertise.
What does under review mean on a job application?: “Under review” on a job application means that the employer is actively considering your application materials, including your resume, cover letter, or letter of interest. This is a common stage in the hiring process, where the company evaluates your qualifications, skills, and experience.
What is a reference on a job application?: A reference on a job application is a person who can vouch for your qualifications, work ethic, and character. References can be past employers, colleagues, or professional mentors.

When listing references, be sure to include their name, job title, and contact information. It’s important to ask permission before listing someone as a reference. In your resume, cover letter, or letter of interest, highlight the skills that align with the role, and be ready to provide references if requested.
What should you put for degree on a job application if still in high school?: If you’re still in high school, you can list your current level of education, such as “High School Student.” Be sure to include your expected graduation date. If relevant, you can mention any coursework or extracurricular activities related to the job you’re applying for.

In your resume, focus on skills that highlight your strengths and abilities. When writing your cover letter or letter of interest, showcase enthusiasm and explain how your high school experience has prepared you for the role.

You can use QuillBot’s Paraphraser to help strike the right tone and formality for your application materials.
What does employees supervised mean on a job application?: “Employees supervised” on a job application refers to the number of people you have managed or overseen in a previous role. This could include direct reports or team members.

If applicable, include details of your leadership experience and use action verbs in your resume to showcase your skills like management or communication. In your cover letter or letter of interest, briefly mention your supervisory experience and how it prepares you for the position you’re applying for.

QuillBot’s Paraphraser can help you find the best phrasing to express your experience.
What does license and certification mean on a job application?: “License and certification” on a job application refers to any official credentials or qualifications you’ve earned that are required or beneficial for the role. This could include a professional license, industry certification, or specialized training.

When listing these on your resume, include the name of the certification, issuing organization, and date obtained. Use action verbs for your resume to emphasize how your credentials contribute to your skills and experience. In your cover letter or letter of interest, briefly highlight how your qualifications make you a strong candidate.

You can rewrite sentences with QuillBot’s Paraphrasing extension for Chrome to help you express your intended meaning.
What does internal mean on a job application?: “Internal” on a job application refers to candidates who are already employed by the company and are applying for a different position within the same organization. When applying for an internal role, it’s helpful to mention your current experience and how it aligns with the new position.

On your resume, highlight your achievements within the company and any skills you’ve gained. In your cover letter or letter of interest, emphasize your knowledge of the company’s culture and your motivation to grow within the organization. If you’re unsure how to start a cover letter, begin by acknowledging your current role and expressing interest in the new opportunity.

QuillBot’s Paraphraser can help you rephrase sentences to reflect your intended meaning.
What is a notice period on a job application?: A notice period on a job application refers to the amount of time you are required to stay in your current job before leaving for a new role. This is typically set by your employer and can range from a week to several months. If you’re applying for a new job, you may need to indicate your notice period and when you’re available to start.

In your cover letter or letter of interest, be clear about your availability and how you plan to transition smoothly. On your resume, emphasize relevant skills and experience to show you’re ready for the new opportunity when the time comes. QuillBot’s Paraphraser can help you rewrite sentences to effectively emphasize your experience and skills.
What does pos mean on a job application?: POS on a job application typically stands for “Point of Sale.” It refers to systems or equipment used in retail or service environments for processing sales transactions.

If you have experience with POS systems, mention it in your resume to highlight relevant technical skills. In your cover letter or letter of interest, you can briefly discuss how your experience with POS technology can contribute to the role you’re applying for. Be sure to use strong action verbs for your resume to demonstrate your proficiency. QuillBot’s Paraphraser can help you rewrite sentences to more effectively emphasize your experience and expertise.
How do you tailor your resume for different job applications?: To tailor your resume for different job applications, focus on customizing your skills and experience to match the specific job description. Use relevant action verbs for your resume to demonstrate your qualifications. Highlight the most important skills and achievements that align with the position. For each role, it may be helpful to adjust your resume format (e.g., the summary or objective section) slightly to emphasize the aspects most relevant to the employer’s needs.

In your cover letter or letter of interest, express how your background uniquely fits the role. This will show that you’ve done your research and are genuinely interested in the position, making your application stand out.

QuillBot’s Paraphraser can help you rewrite sentences to effectively tailor your resume for different job applications.
What is an objective summary on a job application?: An objective summary on a job application is a concise statement at the beginning of your resume or cover letter. It highlights your career goals and explains how they align with the position you’re applying for. It’s an opportunity to show employers you have a clear vision for your career and why you’re a strong candidate. Use this section to mention key skills that directly relate to the job.

QuillBot’s Paraphrasing extension for Chrome can help you rewrite your objective summary to match your intended meaning.
How long should a resume summary be?: A resume summary (aka a professional summary) should be a few lines at the top of the resume just below your name and contact information.

In 3–5 lines or a few phrases, summarize the following:

Your professional role and years of experience (e.g. “Resourceful and results-driven retail manager with over 5 years of experience exceeding revenue goals and mentoring sales associates”)

The main accomplishments or strengths that are relevant to the job you’re applying for (e.g., “Spearheaded recruiting and training programs that increased employee retention by 50%”)

This section used to be called an objective, but a resume summary is the current standard practice.

When you’re revising a resume to achieve the ideal resume length of 1–2 pages, QuillBot’s free Paraphraser can help you with concise word choices.
Should a resume be one page?: A resume can be one page when you’re in the beginning or early stages of your career. A resume can also be up to two pages when you have a lot of experience (e.g., 5 or more years) or when the role requires a wide range of projects, achievements, and/or skills.

If the job posting is asking for a lot of specific information, you may need to send a CV instead. One of the main differences between a CV and resume is the length.

Have you tried QuillBot’s free Paraphraser for your career writing materials? It can help you achieve a concise resume length.
What is a resume for a job?: A resume for a job is a one- or two-page formal document that you create for job applications. It provides hiring teams, managers, and recruiters with your contact information, work history, skills, education, and other professional details.

A job resume has headings and bulleted lists that readers can quickly scan to learn about your qualifications.

For some jobs, you may need to use a CV instead of a resume.

Have you tried QuillBot’s free Grammar Checker extension for job applications? It can help you automatically find and fix errors because after all, what is a resume without impeccable grammar?
Why should you put forth your best effort when completing a job application?: Putting forth your best effort for a job application ensures your application stands out. A well-crafted resume, cover letter, or letter of interest tailored to the specific job shows your dedication and attention to detail. It’s important to align the skills listed on your resume with the job description and showcase relevant experience. By demonstrating genuine interest and professionalism, you’ll significantly increase your chances of being noticed by hiring managers and securing an interview.

QuillBot’s Paraphraser can help you polish your writing to match the specific context.
What is a headline in a job application?: A headline in a job application is a short, eye-catching statement at the top of your resume that summarizes your expertise or professional identity (e.g., “Experienced Digital Marketing Specialist” or “Certified Software Developer”). It’s often the first thing employers read, so it’s important to make it compelling. Tailor it to highlight the most relevant skills on your resume and what sets you apart from other candidates. This headline can set the tone for the rest of your cover letter or resume.

QuillBot’s Paraphraser can help you explore different ways to phrase your headline to make your job application stand out.
What does area of study mean on a job application?: “Area of study” on a job application refers to the subject or field you focused on during your education, such as “Marketing” or “Computer Science.” Employers often look at this to determine how your academic background fits the job requirements. On your resume, be sure to list your area of study along with your degree. This helps show the connection between your education and the skills you can bring to the job. A well-targeted cover letter or letter of interest can further highlight relevant coursework.

QuillBot’s paraphrasing tool can help you rephrase parts of your job application materials to match your preferred style and tone.
What does a functional resume highlight?: A functional resume highlights skills rather than work history. On a functional resume, there is a detailed “skills” section with a subheading for each skill and a few bullet points with examples of when you demonstrated each skill.

A functional resume is different from the standard chronological resume, which includes a brief list of skills and details about each past job that you’ve held.

Whichever type of resume you’re writing, QuillBot’s free Grammar Checker can help you submit a resume that’s error free.
What are some hard skill examples for students?: Examples of hard skills for a resume if you’re a student include:

Advanced writing skills (e.g., acquired through writing essays, project reports, and theses).

Specialized software used on your academic program (e.g., AutoCad for engineers or MATLAB for scientists).

General software used to do your college work (e.g., Google Workspace)

Language skills

Skills evidenced by certifications that were part of your program (e.g., Google Analytics certification)

QuillBot’s free Paraphraser will help you write dynamic descriptions of the hard skills on your student resume.
What are some hard skills for marketing?: Examples of hard skills for a resume if you’re applying for a marketing job include:

Campaign performance analysis (e.g., using Google Analytics)

Social media account management (e.g., using SocialHub)

Keyword research (e.g., using Google Keyword Planner)

Skills evidenced by certifications (e.g., AMA Professional Certified Marketer)

Survey and feedback tools (e.g., SurveyMonkey)

Have you tried QuillBot’s free Paraphraser to help write the descriptions of the hard skills on your marketing resume?
What are some hard skills for teachers?: Examples of hard skills for a resume if you’re a teacher include:

Classroom management tools (e.g., Google Classroom)

Game-based learning platforms (e.g., Kahoot)

Learning management systems (e.g., Sakai)

Lesson planning

Unit planning

QuillBot’s free Paraphraser will help you write compelling descriptions of the hard skills on your teaching resume.
What are some soft skills for a CV?: Some soft skills for a CV include interpersonal and social skills such as the ability to build rapport, communicate clearly in both speech and writing, be assertive, and adapt to new situations.

QuillBot’s free Paraphraser can help you to write engaging CV descriptions that showcase your soft skills.
What are some soft skills for customer service?: Some soft skills for customer service include the ability to listen actively, resolve conflict, stay calm under pressure, and convey enthusiasm.

QuillBot’s free Paraphraser can help you to write compelling descriptions of soft skills for a resume.
What are transferable skills?: Transferable skills are skills that are relevant to a wide range of occupations and roles (i.e., they can typically be “transferred” to a new professional context). Most soft skills for your resume will be highly transferable.

It’s particularly important to showcase your transferable skills when you don’t fulfill many of the hard skill requirements for a job because you’re trying to transition to a new industry.

QuillBot’s free Paraphraser can help you to write impactful descriptions that showcase your transferable skills.
What are some soft skills examples for students?: Some soft skills examples for students include teamwork (acquired through group projects), presenting, critical thinking, problem-solving, and time management (acquired through balancing college work and other commitments).

QuillBot’s free Paraphraser can help you to craft engaging descriptions of soft skills for a resume.
What does referred mean on a job application?: “Referred” on a job application means you were recommended for the role by someone, usually a current employee or a professional contact. This can be a great way to strengthen your application. In your cover letter or letter of interest, mention the person who referred you and how they encouraged you to apply. This can make your application stand out and increase your chances. Be sure to highlight any relevant skills on your resume that were mentioned during the referral conversation to emphasize your fit for the role. QuillBot’s Paraphraser can help you find the best phrasing to do this.
What does suffix mean on a job application?: A suffix on a job application refers to any title or distinction added to your name, such as “Jr.” or “III.” This is typically listed in the personal details section and helps identify individuals. While not always required, if you have a suffix, it’s important to include it correctly on your resume, cover letter, and letter of interest. This small detail ensures your name is presented accurately and avoids any potential confusion during the hiring process.
What is the KIS formula for resume writing?: The KIS formula for resume writing refers to “Keep It Simple.” This formula emphasizes clarity, conciseness, and relevance to make sure your resume makes an impact.

When using the KIS formula to make a resume, keep it short, structured, specific, relevant, and error-free.

QuillBot’s Grammar Checker can help with that last one, finding any spelling or grammar errors in your resume before you send it out.
How can I make my resume one page?: Some tips for how to make a resume one page are:

Focus on your experience and achievements that are most relevant to the job you’re applying for.

Include various elements on one line (e.g., past job titles, companies, and dates of employment).

Choose a professional, clean template.

Reduce margins slightly.

Consider different resume formats.

Keep in mind that resume length is generally one page, but can be more in some contexts.

You can also use QuillBot’s Paraphraser to find different and more concise ways to convey your intended meaning.
How can I make my resume ATS friendly?: Some tips for how to make a resume ATS-friendly are:

Use a simple template, and avoid images and graphics.

Use standard headings (e.g., “Work Experience”).

Choose a standard, readable font (e.g., Arial, Calibri) that’s between 10–12 points.

For bullet points, use standard characters instead of fancy symbols.

Use keywords from the job posting throughout your resume (e.g., in your summary or objective section).

You should also make sure your resume is free of spelling and grammar errors, so that the ATS’s AI can easily read it. QuillBot’s free Grammar Checker can help you do just that.
How do I make a resume on Google Docs?: Here’s how to make a resume on Google Docs:

Choose a template compatible with Google Docs.

Decide which resume format is best for you.

Personalize the template. Focus on relevant experience and keywords from the posting when crafting your resume.

Create copies in Google Drive for different job applications. This will let you tailor each to the specific job posting.

Download it as a .doc or PDF file to share with the company.

Before downloading, remember to proofread your resume for spelling and grammar errors. QuillBot’s Grammar Checker can help you do this for free.
How many years of employment should be on a resume?: A maximum of 10–15 years of employment should be on a resume. The number of years on the job posting (e.g., “5–7 years of sales experience”) can also determine how far back a resume should go.

Your resume should only include past jobs that are relevant to the job you’re applying for.

Focus on jobs where you used the skills that are listed on the job posting. If you have more than 10–15 years of relevant experience, omit earlier jobs to achieve the ideal 1–2 page resume length.

However far back your resume goes, make sure it’s free of errors. QuillBot’s free Grammar Checker can help you do just that.
What is the purpose of a cover letter introduction?: The purpose of a cover letter introduction is to say what job you’re applying for, why the company/role appeals to you, and why you’re a great fit.

A cover letter introduction should motivate a recruiter or hiring manager to read the rest of your cover letter and your resume.

To achieve this purpose of a cover letter introduction, you also need to use impeccable grammar and punctuation. QuillBot’s free Grammar Checker can help you do just that.
What’s the meaning of curriculum vitae?: “Curriculum vitae” means “course of one’s life” in Latin.

A curriculum vitae—also known as a CV—is a detailed summary of a person’s academic and professional history. It’s different from a resume, which is a shorter summary tailored to a specific job application.

When writing a CV or resume, make sure it’s free of spelling and grammar errors with QuillBot’s Grammar Checker.
What does a CV look like?: A CV is a structured document that provides a detailed overview of your academic and professional background. It looks like a resume, but with more sections, like research, publications, and references.

Resume format is more flexible and the average resume length is 1–2 pages. CVs are often 3–5 pages and have a fixed structure.

Regardless of if you’re writing a CV or resume, make sure it’s error-free with QuillBot’s Grammar Checker.
Should I include “references available upon request” on a resume?: You should not include “references available upon request” on a resume.

This practice is considered outdated and takes up valuable space that could be better used to highlight your skills and experience.

You should also not include references on a resume. Instead, create a separate reference page to supplement your resume when requested.

Any document you send as part of a job application should be free of spelling and grammar errors, so run them through QuillBot’s Grammar Checker before sending.
How do I list references in an email?: List references in an email by including the following information for each reference:

Full name

Job title

Company name

Company address

Phone number

Email address

A short note about your relationship to the reference

Modern resume format recommends you don’t include references on a resume, so sending them in an email is a good alternative.

Before sending your email, make sure it is error-free with QuillBot’s free Grammar Checker.
Is a cover letter necessary for entry level jobs?: Sometimes a cover letter is necessary for entry level jobs, but not always. You don’t need to write a cover letter for a resume when the job description directly says you don’t need one or asks for a resume only. When in doubt, sending a cover letter is the safest choice.

A cover letter is necessary for entry level jobs in these situations:

The job posting mentions a cover letter.

The application portal has a place for you to upload or copy/paste one.

You’ll be doing creative work (e.g., writing or marketing) or working in a helping profession (e.g., teaching or nursing).

You’ve been referred by someone else who works there.

You’re applying for your dream job.

When you do write a cover letter for an entry-level job, make sure it’s error free. QuillBot’s free Grammar Checker will instantly find and fix typos.
Do I need a cover letter for an internship?: You usually do need a cover letter for an internship, especially when your resume doesn’t have a detailed work history section, and you need to elaborate on how your skills and education have prepared you to do the internship well.

Another reason why a cover letter is necessary for an internship is because you need to explain why the company appeals to you and what you hope to learn from the experience.

When you write a cover letter for an internship, QuillBot’s free Grammar Checker will help you avoid errors and make a great impression.
Should I submit a cover letter if not required?: Don’t submit a cover letter if not required when the job posting or company website explicitly says that you don’t need a cover letter or that you need a resume only. However, you should probably submit a cover letter anytime you’re unsure.

Sometimes a cover letter is necessary even when the job posting doesn’t ask for one, especially in these situations:

The application portal has a place for you to upload or copy/paste a cover letter.

You’ll be working in a creative or helping profession (e.g., advertising or physical therapy).

You have a personal connection with someone who works there.

You’re making a career change and need to elaborate on your transferable skills.

Have you tried QuillBot’s free Grammar Checker for your cover letters and resumes? It’s a quick and easy way to proofread your job application materials.
Does a resume need an objective?: A resume does not always need an objective (aka a sentence or phrase about your short-term career goal). Resumes used to begin with an objective, but now they begin with a summary.

A resume summary is an overview of your skills and experience. The summary can also include an objective if you’re changing careers, applying for your first job, or need to explain a resume gap.

Whether you include a summary or objective, your resume should be free of errors. QuillBot’s free Grammar Checker instantly finds and fixes typos.
Is a summary or an objective better for a resume?: A resume summary is better than a resume objective. You can include an objective in a resume summary, though. A resume summary provides employers with an overview of your skills and experience at the top of your resume. Your summary can include a phrase about your short-term career goal, too.

Describing your objective can be useful for your first job or a major career change as long as you also summarize your skills and background.

Have you tried QuillBot’s free paraphrasing tool? It can instantly level up your resume with powerful word choices and concise syntax.
What is a letter of introduction for a job application?: A letter of introduction is a brief letter that introduces you to a potential employer, typically sent along with your resume or cover letter. It provides an opportunity to explain your qualifications, express interest in the company, and emphasize your skills for your resume that make you a strong candidate. This letter gives a personal touch to your application and helps you stand out. It’s especially useful if you’re submitting a letter of interest or cover letter for an unadvertised role. QuillBot’s Paraphraser can help you find the best phrasing to do this.
Can a resume be 2 pages?: A resume can be two pages long, especially if you have significant experience or a wide range of skills and accomplishments you want to mention. If you have five or more years experience, or if you are applying for a role that requires a detailed overview of your expertise, a two-page resume might be a good choice. However, if you’re early in your career, it’s generally better to keep it to one page.

If the job requires highly detailed information about your qualifications, you might want to consider submitting a CV instead, which tends to be longer and provides a more in-depth look at your career. You can also elaborate on your experience in your cover letter or letter of interest.
How do I show a promotion on my resume?: When showing a promotion on your resume, highlight your new title and the additional responsibilities you took on. List the promotion under the same company, indicating both your old and new titles and the dates you worked in each role. This helps to illustrate your career progression. You can also include key achievements and projects from both roles to emphasize your skills and contributions.

Make sure to highlight how the promotion relates to the new role you’re applying for, demonstrating your ability to advance in a professional setting. QuillBot’s Paraphraser can help you refine this and other aspects of your resume, cover letter, and letter of interest.
How many bullet points should I use per job on a resume?: Try to aim for 3–6 bullet points per job on your resume. Each bullet point should focus on a specific achievement or responsibility and use action verbs to describe your contributions. Prioritize the most important information for the specific role you’re applying for. If a role was particularly significant or complex, you may use more bullet points. Keeping bullet points concise and results-oriented helps employers quickly grasp your skills and achievements.

QuillBot’s Paraphraser can help rewrite and refine your bullet points so they are clear, and aligned with the job requirements. You can also use this tool to improve parts of your cover letter and letter of interest.
How do I list education on a resume?: When listing your education on your resume, create a specific “Education” section to clearly display your academic background. Include the title of the degree you’ve earned, your chosen field of study, the institution’s name, and your graduation date. If you haven’t graduated yet, you can include the date you expect to graduate.

If you have multiple degrees, list them in reverse chronological order, starting with the most recent. You can also mention any academic honors, relevant coursework, or extracurricular activities if you think they are relevant to the role you’re applying for. QuillBot’s Paraphraser can help you refine your education section to effectively highlight your qualifications. You can also use it to improve aspects of your cover letter and letter of interest.
How do I list certifications on a resume?: When listing certifications on your resume, create a dedicated “Certifications” section to make them easy to find. For each certification, include the certification name, the name of the issuing organization, and the date you earned it. If a certification is still in progress, you can include the expected completion date.

It’s best to focus on the certifications most relevant to the role you’re applying for to showcase specialized skills, industry knowledge, and commitment to professional growth. QuillBot’s Paraphraser can help you refine your resume, cover letter, or letter of interest.
How do I start a resume summary?: Start a resume summary with an adjective that describes you professionally (e.g., “dedicated” or “meticulous”) and a phrase that summarizes your role and level of experience (e.g., “Compassionate and innovative reading instructor with 4 years of experience promoting early literacy”).

Then, add 2–3 phrases about your main skills and/or achievements (e.g., “Proficient in advanced LMS features and Science of Reading software” or “Developed engaging lesson plans that improved comprehension and decoding skills for K–3 readers”).

When you’re writing a resume summary, QuillBot’s free paraphrasing tool can help you with effective word choices.
Can I use AI to write a resume summary?: You can use generative AI to draft a resume summary, but you should always rewrite AI-generated text to reflect your own writing voice and to ensure that your resume summary accurately describes your experience.

Some employers use AI detectors, and you don’t want a resume summary that’s too similar to other applicants. The purpose of a resume is to show your unique value.

When you do use AI for help with a resume summary, write the AI prompt with the job description and the rest of your resume {in curly brackets}.

QuillBot’s free Paraphraser can help you revise a resume summary and improve word choices from AI outputs.
Do you need a resume for your first job?: A resume may not always be required for your first job, but having one can give you an advantage. Including a resume allows you to describe your skills, education, and any volunteer work or extracurricular activities that highlight your qualifications.

Even without formal work experience, your resume can reflect your professionalism and readiness to take on responsibilities. QuillBot’s Paraphraser can help you polish your resume, cover letter, or letter of interest and make a positive impression on potential employers.
What’s another word for managed on a resume?: Some synonyms and near synonyms of “managed” include:

Led

Directed

Oversaw

Coordinated

Supervised

Organized

Administered

Executed

Incorporating strong action verbs like “organized” or “directed” can help highlight your contributions and make your resume, cover letter, and letter of interest more dynamic and impactful. You can find more synonyms for verbs like “managed” with the QuillBot Paraphraser.
How many jobs should be on a resume?: When deciding how many jobs to include on your resume, focus on relevance and recency. Typically, listing your last 3–5 jobs or the past 10–15 years of experience is a good guideline. Prioritize positions that showcase skills and achievements related to the job you’re applying for.

Including too many jobs can make your resume cluttered, while too few may leave gaps or not adequately reflect your experience. Tailoring your work history to highlight the most impactful and pertinent roles helps employers quickly see why you’re a strong candidate. QuillBot’s Paraphraser can help you refine your job descriptions for clarity and impact. You can use this tool for all your job application materials (e.g. cover letter, letter of interest).
Should you use the same cover letter when applying for multiple jobs?: Using the same cover letter for multiple job applications may seem like a time-saver, but it can ultimately hurt your chances of standing out. Each job posting is unique and its own requirements, and tailoring your cover letter to highlight how your skills align with the specific role shows employers that you’ve put in the effort.

A personalized cover letter can better demonstrate your enthusiasm and understanding of the company’s needs, increasing your chances of landing an interview. QuillBot’s Paraphraser can help you refine your wording and customize your cover letter, resume, and letter of interest to fit each job application.
What does a cover letter for an internship with no experience include?: A cover letter for an internship with no experience includes reasons why you’re a great fit with evidence of course projects, academic achievements, or extracurricular activities rather than past jobs.

In each body paragraph of your cover letter, focus on a separate qualification that you’ve successfully demonstrated through school-based activities. Strive for 2–3 school-based examples in each body paragraph.

When you write a cover letter for an internship, proofreading is also important. QuillBot’s free Grammar Checker instantly fixes typos so that you make the best possible impression.
How long should a cover letter be for an internship?: A cover letter for an internship should be a single page with 3–4 paragraphs or about 400 words, just like the ideal cover letter length for other professional opportunities.

An internship cover letter should include the following:

An introduction with the internship you’re applying for and a claim about why you’re a great fit.

1-2 body paragraphs that each focus on a specific reason why you’re qualified with evidence of course projects, extracurriculars, or past jobs/internships

A conclusion that shows enthusiasm and motivates the reader to contact you for an interview

Have you tried the QuillBot Paraphraser? It can suggest shorter or longer phrasing for parts of your cover letter when you need to expand or condense your ideas to fit on one page.
Is a substitute teacher cover letter necessary?: A substitute teacher cover letter is necessary when the job posting specifically asks for a cover letter or when the application portal has space/instructions to upload one. If a cover letter is optional or if you’re unsure, writing one is the safest option.

Some school districts don’t need substitute teacher cover letters because they require substitute teacher applicants to write answers to specific questions (e.g., “Describe your previous experiences working with children”).

However, teacher cover letters for full-time positions are almost always necessary because districts and principals need to see evidence of your written communication and teaching skills.

If you do write a cover letter for substitute teaching, include evidence of relevant skills—such as patience, verbal and written communication, classroom management, and organization.

When you’re writing a teaching cover letter, make sure that it’s error free. QuillBot’s free Grammar Checker instantly finds and fixes errors.
What skills should I highlight in an elementary teacher cover letter?: The skills you should highlight in an elementary teacher cover letter should be the required skills on the job posting that are also your greatest teaching strengths. Some examples include the following:

Lesson planning

Reading instruction

Reading diagnostics

Gamification

Scaffolding

Hands-on learning

Presentation skills

Data-driven instruction

Differentiated instruction

Small-group instruction

Classroom management

Instructional technology

Social-emotional learning

IEP accommodations

Age appropriate assessment strategies

Parent communication

Always review the job posting for details about which elementary teaching skills the school or district specifically requires, and focus your elementary teacher cover letter on those.

No matter what skills your cover letter describes, it needs to be polished and error free. Why not try the QuillBot Grammar Checker for help with proofreading?
Is an executive assistant cover letter the same as an administrative assistant cover letter?: An executive assistant cover letter is similar to an administrative assistant cover letter, but executive assistant skills are usually more specialized. For either role, focus your cover letter on the skills from the job posting that you’ve demonstrated.

Executive assistants support high-level executives, and the cover letter needs to show experience with the type of support that the executive needs (e.g., writing reports, organizing shareholder meetings, managing CRM databases, or editing presentations).

An administrative assistant usually supports a team or a whole office in a more general way. An administrative assistant cover letter usually needs to show your success with basic office technology—such as Outlook, Word, or Excel.

Any cover letter you write for an office job should be error free. The QuillBot Grammar Checker is a quick and painless way to proofread for typos.
What does a cover letter for an administrative assistant with no experience include?: A cover letter for an administrative assistant with no experience includes transferable skills (e.g., problem-solving) or evidence of when you demonstrated the required skills in other contexts (e.g., using MS Office as a student or volunteer).

In the body paragraphs of your administrative assistant cover letter, describe a few examples of when you were successful with the hard skills (e.g., Excel) and soft skills (e.g., communication) from the job posting.

Your cover letter and resume also need to be free of error. QuillBot’s free Grammar Checker will help you find and fix errors.
Is an administrative assistant cover letter necessary?: Yes, an administrative assistant cover letter is necessary in most cases. The purpose of a cover letter for these roles is to show that you can produce accurate and error free reports, emails, memos, and other workplace documents.

Hiring managers for these roles also want to see evidence of when you’ve used the required skills. For example, if the job posting asks for Excel experience, your cover letter should describe your success with making and maintaining spreadsheets.

Always check the job posting and the online application portal to find out if a cover letter is necessary. If you’re unsure, write an administrative assistant cover letter to be on the safe side.

Make sure your cover letters are free of error, too! The QuillBot Grammar Checker will help you do just that.
What should I include in a career change resume?: Start a career change resume with a resume objective that summarizes your professional background and the type of career change you’re pursuing, such as this example:

Innovative landscaping expert with 10+ years of experience in residential design, installation and maintenance pivoting to a career in landscaping sales. Perceptive communicator skilled at bidding and upselling large-scale projects and maintaining impeccable records in Salesforce and Tableau.

After the summary or objective, include a section about your skills and details about your past work experiences. Throughout the resume, include keywords from the job posting for any of the required skills that you have (e.g., Salesforce or Excel).

You can also choose between a traditional resume format or a functional resume. The latter focuses more on skills rather than past work experiences.

When you’re working on a resume or career change cover letter, the QuillBot paraphrasing tool can help you use impactful word choices and a professional tone.
What skills should I highlight in a civil engineering cover letter?: The skills you should highlight in a civil engineering cover letter are the skills that the employer has included in the job posting. Some of the most common hard skills for civil engineers include:

Expertise in structural design, material science, and geotechnical principles

Knowledge of industry standards and government regulations

CAD software for design and analysis (e.g, AutoCAD Civil 3D)

Mechanical engineering cover letters should also demonstrate soft skills such as leadership, communication, and collaboration with cross-functional teams.

In addition to demonstrating the required skills, your engineering cover letter also needs to be error free. QuillBot’s free Grammar Checker can help you instantly find and fix typos.
What skills should I highlight in a mechanical engineering cover letter?: The skills you should highlight in a mechanical engineering cover letter are the skills that the employer has included in the job posting. Some of the most common hard skills for mechanical engineers include:

Mechanical engineering computations

Modeling and simulating the behavior of mechanical systems

Manufacturing simulation software (e.g., NetSuite or ProShop ERP)

Design software (e.g., AutoCAD or SolidWorks)

Platforms for data analysis, algorithm development, modeling, and simulation (e.g., MATLAB)

Mechanical engineering cover letters should also demonstrate soft skills such as problem-solving, analytical skills, communication, and attention to detail.

In addition to demonstrating the required skills, your engineering cover letter also needs to be error free. QuillBot’s free Grammar Checker can help you do just that.
How do you write an engineering internship cover letter?: To write an engineering internship cover letter, describe examples of when you’ve demonstrated the required skills through coursework, extracurricular activities, or other internships.

Your engineering internship cover letter should have 1–2 body paragraphs (one for each reason you’re qualified for the internship). In the body paragraphs, describe projects or other experiences that prove your proficiency with the required skills.

Before you submit a cover letter and resume, make sure they’re error free by running it through the QuillBot Grammar Checker.
How do I write a new grad nursing cover letter?: To write a new grad nursing cover letter, follow these steps:

Start a cover letter with an introduction that includes the position you’re applying for, your degree program and certifications, and the reason(s) you’re a great fit for the prospective nursing role.

Write 1–2 body paragraphs that each focus on a separate reason why you’re a great fit for the organization and role.

Develop the body paragraphs with examples from your clinical rotations and coursework. Include the number of clinical hours in the medical area where you’re applying (e.g., pediatrics).

In the conclusion of your cover letter, reiterate your enthusiasm for the role, let the reader know you would like to discuss the opportunity in an interview, and thank them for their time.

The final step of a nursing cover letter is to proofread carefully. Luckily, the QuillBot Grammar Checker can instantly point out typos and show you how to fix them.
What skills should I highlight in a nursing cover letter?: The skills you should highlight in a nursing cover letter should match the required skills from the job posting or the medical area of the opportunity. These may include:

Soft skills–such as effective patient communication, critical thinking, and teamwork

Hard skills–such as IV placement, electronic medical record (EMR) charting, patient safety protocols, and medication management.

Use the same wording for each skill that the employer uses in the job posting to increase your chances of passing initial screenings from applicant tracking systems (ATSs).

In addition to highlighting relevant skills, make sure that your nursing cover letter is error free. Running your cover letter and resume through the QuillBot Grammar Checker is a fast and easy way to find and fix typos.
What are some transferable skills for a resume?: Examples of transferable skills for a resume include:

Soft skills, such as teamwork, intercultural awareness, and persuasion.

Hard skills, such as proficiency in office software (e.g., Microsoft 365 or Google Workspace), accurate typing (e.g., for data entry), and experience using a programming language that’s similar to one a potential employer is looking for.

You can efficiently proofread your descriptions of transferable skills for your resume, CV, or cover letter with the help of a tool like QuillBot’s free Grammar Checker.
What are some transferable skills for a CV?: Typical transferable skills for a CV are:

Soft skills, like adaptability, critical thinking, and verbal communication.

Hard skills like variance analysis (e.g., for an accounting application), material selection (e.g., for product design), and experience using a type of software that’s similar to what’s specified in the job posting (e.g., QuarkXPress if they’re asking for InDesign).

Why not proofread the descriptions of transferable skills for your CV and cover letter using QuillBot’s free Grammar Checker?
Is it transferable or transferrable?: The standard spelling of the adjective transferable is with one “r” in the second syllable (e.g., transferable skills). Transferrable (with double “r”) is a less common variant spelling.

QuillBot’s free Grammar Checker will help you select standard spellings for your variety of English.
How soon should I write a post interview thank you email?: You should write a post interview thank you email within 24 hours of the interview. When possible, write the email on the same day so that the interviewer knows that you’re motivated, courteous, and conscientious about deadlines.

This timeframe applies to any type of job interview—whether it’s a phone screening with a recruiter or an interview with a hiring manager or team.

Your thank you email after an interview needs to be error free. QuillBot’s free Grammar Checker will instantly find and fix typos so that you can send a polished and professional thank you email as quickly as possible.
How do you write a thank you email after a phone interview?: Write a thank you email after a phone interview by following these steps:

Write a subject line with “Thank You” and the title of the position from the job posting (e.g., “Thank You: Customer Service Rep Phone Interview”).

Thank the recruiter for telling you more about the position.

Mention something that excites you about the company or role.

If applicable, provide more details about one of your interview responses, or mention anything you might’ve forgotten.

Reiterate your top skills (similar to the claim in a cover letter introduction).

Remind the recruiter that you’re eager to learn more about the next steps (e.g., a video or in-person interview).

Write a complimentary close (e.g., “Sincerely”) followed by your full name and your contact information.

When you’re writing a thank you email after an interview, QuillBot’s free Paraphraser can help you with powerful action verbs and concise sentence structures.
How do you write a thank you email after a Zoom interview?: Write a thank you email after a Zoom interview by following these steps:

Address the email to the person or people who were part of the Zoom call (e.g., the hiring manager and a potential colleague).

Write a subject line with “Thank You” and the title of the role from the job posting (e.g., “Thank You: Financial Advisor Zoom Interview”).

Thank the interviewer(s) for telling you more about the company and/or role.

Mention something about the company or role you’re excited about.

If applicable, elaborate on one of your interview responses, or mention anything you might’ve forgotten.

Reiterate your main hard skills, soft skills, or transferable skills (similar to the claim when you start a cover letter).

Remind the interviewer that you’re eager to learn more about the next steps.

Write a complimentary close (e.g., Sincerely) followed by your full name and your contact information.

A thank you email after an interview also needs to be error free, and QuillBot’s free Grammar Checker can help you instantly find and fix typos.

Paraphraser

Grammar Checker

AI Detector

Plagiarism Checker

AI Humanizer

Translate

Summarizer

Citation Generator

How do you reject a job application politely?

Job applications: Other interesting questions

How do you reject a job application politely?

Job applications: Other interesting questions

Write better and faster